2.40.030 Request for records – Response by the borough.
A. For records that are not immediately available in the borough offices, a requester shall submit a written request to inspect or obtain a copy of a borough record through the clerk’s office. The request shall be accompanied by the applicable fee. The clerk’s office coordinates with the borough department who is the custodian of the borough record.
B. A borough department that receives a request to inspect or provide a copy of a borough record shall respond as follows: If the borough record is subject to inspection under this chapter and is readily available, the borough department shall permit the requester to inspect the borough record, and provide the requester with a copy of the borough record, at the time the request is made.
1. If the requested borough record is subject to inspection under this chapter but either the borough record is not immediately available, or staff resources of the borough department are not sufficient to respond to the request when it is made, the borough clerk shall provide the borough record for inspection or provide a copy of the record as requested within 10 business days after receiving the request.
2. If the borough clerk must determine whether the borough record is subject to inspection under this chapter, within 10 business days after receiving the request, the borough clerk shall make that determination, and at that time either:
a. Provide the borough record for inspection or provide a copy of the record as requested; or
b. State in writing that the borough record is not subject to inspection, including a citation to the provision of borough, state, or federal law that authorizes or requires the withholding of the borough record from inspection.
C. The borough clerk may extend the initial 10-business-day period established under subsection B of this section for a period not to exceed 10 additional business days by providing notice to the requester within the initial 10-business-day period. The notice must state the reason for the extension and the date by which the borough department expects to be able to furnish the requested record or to issue a determination that the record is not subject to disclosure. [Ord. FY2010-02 §2, 2009].